Job Title: PA/Team Secretary

Department: Living & Capital Markets

Location: 55 Wells Street, London (4/5 days per week in the office, with situational flexibility)

Working Pattern: Either full time or a condensed hours working pattern over 5 days

Key focus of job:

This is a PA role, based in London, co-ordinating and managing a dynamic and growing team in a fast moving transactional environment.

The Living & Capital Markets team currently comprises nine people based in London, Birmingham and Leeds, dealing with the acquisition and sale of residential investment assets on behalf of clients.

Main Tasks:

*       To be a key team player, prioritising and managing work based on timescales and urgency.

*       Diary management, coordinate diaries across the team where necessary, including travel and accommodation arrangements.

*       Assist in organising events.

*       Act as the first point of contact for all enquiries and liaise with surveyors to resolve where possible.

*       Maintain and update in-house database systems.

*       Establish and maintain effective systems for filing, information retrieval, and for the reproduction of documents when required.

*       Produce all correspondence, documents, reports, and presentations to a high standard within agrees deadlines.

*       Generate fee invoices and expenses records as required, keeping track of fees per month to ensure targets are hit.

*       Overseeing and managing the team’s compliance procedures, including conflict of interest and anti-money laundering checks.

*       Liaise with offices nationally, collating information for the monthly sales call.

Key qualities/qualifications/experience:

*       Work well as part of a team, liaising with colleagues to ensure everything runs efficiently and deadlines are met.

*       Ability to build and maintain strong relationships both internally and externally, always communicating professionally.

*       Ability to identify and progress work priorities.

*       Work flexibly across the Service Line to ensure that work is covered, particularly during periods of holiday or absence.

*       Minute taking and general follow up/actions arising out of meetings.

*       Have advanced proficiency in Microsoft Word, Excel, and PowerPoint.

We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.